Purchasing Specialist

Date Posted: March 2022
Location: Maryland
Family: Finance
Status: Full-Time

About Data Networks

Data Networks has been simplifying enterprise IT since 1983.  We are a leading IT solutions provider located in Hunt Valley, Maryland focusing on Education (K-12; Higher-Education), State and Local Government, Healthcare, and mid-market Commercial customers. We hold significant contracts throughout the region and work with a broad range of leading manufacturers to provide single-source simplicity. Our comprehensive solutions include products and professional services in the areas of client computing, data center, networking, cyber-security, cloud services and managed IT services.

Data Networks has an exciting new opportunity for a Purchasing Specialist to join our Finance team in Maryland.

We’re looking for a highly organized, detail-focused, and friendly individual to ensure accurate and timely processing of customer orders.  This position will report to the Finance Manager and will interface with many departments within the company as well as customers, partners, and vendors.

If you are looking for an opportunity to grow with a highly motivated team, this position may be for you!  We are looking for a candidate that is excited to help our team fulfill our purpose:  enabling organizations and the lives they touch to achieve their full potential by embracing innovative technology.  The selected candidate will also share our core values, including Be the Customer, Trust the Team, Find Your Balance, Learn and Grow, and Own It! 

Job Duties and Responsibilities

Purchasing

• Create, record, and track sales and purchase orders; review for accuracy and compare to internal quotes, customer PO, and vendor distribution quotes.
• Place orders with vendors in accordance with customer, company, vendor and contract specifications and requirements; communicate status with internal and external stakeholders.
• Ensure receipt of valid purchase orders from sales department.
• Establish and maintain positive working relationships with vendor contacts.
• Maintain inventory SKUs within accounting software.
• Support Project setup within accounting software.
• Maintain electronic customer order files.
• Work with Vendors, customers, and sales team to resolve returned or defective items including getting return authorizations from vendors, making sure customer returns items, and resolving the credits or replacement items from the vendors.
• Provide customers with necessary order documentation including copies of packing slips and proof of delivery, etc.
• Resolve customer issues involving returned merchandise authorizations, shipping delays, and any other outstanding order-related issues to expedite payment.
• Monitor and resolve all unauthorized charges from Vendors (sales tax & shipping).

Additional Responsibilities

• Support Finance Team in preparation for periodic audits, and act as a backup providing additional support to other areas of department.
• Contribute to and support Department initiatives.
• Other duties and special projects as assigned.

Knowledge, Skills, and Abilities:

• 5+ years purchasing experience required
• Bachelor’s degree in accounting or similar field of study, or comparable work experience.
• Must be detail-oriented, well-organized, and able to write concise notes detailing the nature and purpose of each call and follow-up strategy.
• Must possess excellent oral, written, phone and interpersonal skills.
• The individual must be able to represent the company and its policies on payment in a knowledgeable and professional manner.
• Must be able to handle high volume of transactions and work on several accounts simultaneously in a fast paced, changing environment and be able to prioritize workload in accordance with timeline demands.
• Experience with Excel, Word, and Outlook required
• Preferred knowledge of NetSuite or other accounting and CRM software.

Compensation

We offer a competitive compensation plan and a comprehensive benefit plan including generous time off, medical, dental, vision, flexible spending or HSA, life insurance, 401k, employee assistance program, and long-term and short-term disability insurance.  This position is also eligible for our hybrid work schedule, consisting of 3 days/week in the office and the option to work 2 days/week remotely.

Application Instructions

To apply, please submit the following application materials to employmentbmd@datanetworks.com:

• Cover letter, including salary requirement;
• Resume;
• Contact information for three professional references.

Candidates must be able to provide proof of eligibility to work in the United States.

Data Networks is an Equal Opportunity Employer.

Job Type: Full-time